How do I add or remove workspaces for a user group?

Steps

An NFM-P administrator can use this procedure to set conditions so that either users cannot change the list of workspaces on their User Preferences form or users can add additional workspaces to their workspace selector. To create or add new workspaces for a user group, see “NFM-P GUI custom workspace procedures” in the NSP NFM-P User Guide for more information.

 
1 

Choose Administration→Security→NFM-P User Security from the NFM-P main menu. The NFM-P User Security - Security Management (Edit) form opens.

2 

Click on the User Groups tab.

3 

Click Create or choose a user group and click Properties. The User Group (Create|Edit) form opens.

4 

To configure the Allow Mandatory Workspaces Only parameter in the Mandatory Workspaces panel, choose one of the followingl:

  1. Select the Allow Mandatory Workspaces Only check box.

    Note: If you select the Allow Mandatory Workspaces Only check box, the Add button on the User Preferences→Workspaces form is dimmed and the user cannot change the list of workspaces on their User Preferences form.

    Any existing user-defined workspaces in the User Preferences form are deleted when the Allow Mandatory Workspaces Only check box is selected.

    The user can change the order that the workspaces appear in the workspace selector and set any workspace as the default workspace.

  2. Deselect the Allow Mandatory Workspaces Only check box.

    Note: The user can add additional workspaces to their workspace selector by clicking Add in the User Preferences form. See “NFM-P GUI custom workspace procedures” in the NSP NFM-P User Guide for more information.

    The user can change the order that the workspaces appear in the workspace selector and set any workspace as the default workspace.

5 

Add mandatory workspaces to a specific user group:

  1. Click Add. The Add Workspace form opens.

  2. Choose a workspace from the list and click OK. The Add Workspace form closes.

    Note: All mandatory workspaces that are added to the user group by the administrator appear in the User Preferences→Workspaces form and in the workspace selector drop-down for each user in the user group and cannot be deleted.

6 

To remove a workspace from the user group, choose a workspace in the Mandatory Workspaces panel and click Delete.

7 

Click Move Up or Move Down to reorder the workspaces in the list. The workspace at the top of the list is the default workspace.

Note: You need a minimum of one workspace in the User Group.

If the last user workspace is deleted, the users default workspace in the User Preferences form is replaced by the user group default workspace.

8 

Save your changes and close the form.

End of steps